Clerk

“The Office of the Village Clerk records the minutes of the proceedings of all Village Board meetings and special meetings; maintains all official records, certifications and the Village seal; maintains all village contracts and monitors Village compliance with the Illinois Open Meetings Act and Illinois Freedom of Information Act.”
Freedom of Information Form.

The office also serves as the local election authority and registrar for voters and sits as a member of the election judge panel during election time.

Detailed List of Duties of the Clerk.

The Village Clerk is a part time elected official that performs duties provided by the laws of the State of Illinois and the Ordinances of the Village. Listed below are specific powers, duties and responsibilities of the Village Clerk:

• Guardian of the Corporate Seal of the Village; countersigns official documents and affixes the same to all documents.
• Attest all contracts of the Village
• Keeper of the Village records, maintaining files of all approved Ordinances and Resolutions and other documents required by law in a systematic order for easy reference
• FOIA Freedom of Information Officer for the Village
• Monitors the Open Meetings Act (OMA) for the Village
• Attends all meetings of the Board of Trustees as required by law, takes minutes of its full proceedings and maintains a record of the minutes
• Publishes Ordinances, Resolutions, and Bid Notifications
• Local Registrar and Election Supervisor
• Receives nominating papers and certifies names of all candidates entitled to be printed on the Election Ballot
• Responsible for Filing a certified copy of the Tax Levy Ordinance, Prevailing Wages, and Statement of Economic Interest with the Cook County Clerk within the time required by law
• Maintains custody and control of all Village documents which are not assigned to the custody of some other officer.
• The Clerk answers inquiries from other municipal governments, departments, and citizens; maintains the official Ordinance and Resolution books.
• Has the power to administer Oaths
• Illinois Notary Public
• Maintains a record of Elected Officials, appointed committees and commissioners, and regular employees.